Payroll Administrator (Temp Full-Time)

About Us:

The Brenda Strafford Foundation (BSF) is a charitable organization that currently owns and operates five Aging Care & Senior Living communities in Calgary, AB, and Okotoks, AB. We take pride in providing a safe, caring, and comfortable home environment that caters to the complex needs of our senior residents and families.

Locally, in Calgary, BSF also operates Alberta’s largest second-stage shelter providing safe shelter and comprehensive support services to women and children leaving abuse and violence.

Our team members not only have the right skills and knowledge for the job – they are also passionate about the mission, vision, and values of BSF!

Team members embody our values:

• We put people at the centre of everything we do
• We boldly pursue quality and innovation with pride and enthusiasm
• We believe in engagement with all stakeholders and respect every voice
• We act with compassion, empathy and understanding 

The BSF Way:

Putting people first is a way of life at BSF. It's in our values and it's central to the way we do things. We believe in a person-centered approach to our care, services, and environment. By responding to the individual needs of those we serve, we can all play an important role in optimizing well-being and enriching lives... one person at a time.

Through the BSF Way, we uphold our 8 Commitments to:

• Get to know what makes a person unique
• Enable and respect choices
• Champion everyone's abilities, interests and aspirations
• Deliver "wow" service
• Do little things that can make a big difference
• Be the reason someone smiles
• Make people feel at home
• Be present in the moment

The Role:

Position Summary
The Payroll Team within Financial Services is seeking a highly skilled and detail-oriented Payroll Administrator for a 6-month term. This role focuses on the day-to-day operations of payroll in a high-volume, unionized environment, where accuracy, compliance, and collaboration are critical.

The successful candidate will bring 5–10+ years of payroll experience, ideally with 2–3 years in a lead or supervisory capacity, and have experience with SAP SuccessFactors EC and ECP.  This role will be responsible for ensuring timely and accurate payroll processing, supporting post-go-live stabilization, and driving continuous process improvement.
 

Key Responsibilities:

Payroll Operations
•    Collaborate with payroll team members to complete end-to-end payroll processing across all employee groups using SAP ECP.
•    Validate and audit payroll results to ensure accuracy in earnings, deductions, benefits, and taxes.
•    Perform gross-to-net validations, post-payroll checks, and approve final payroll results for posting.
•    Review and validate payroll inputs such as one-time payments, bonuses, retro adjustments, and terminations.
•    Coordinate with Finance on GL posting validation, off-cycle runs, and payroll funding files.
•    Oversee year-end activities including T4 slips, tax reconciliations, and government filings.

System Monitoring & Troubleshooting
•    Monitor the ECP Control Center and related tools to identify, track, and resolve operational issues or data inconsistencies.
•    Collaborate with HR, IT, and Scheduling teams to ensure master data accuracy and seamless data flow between SAP SuccessFactors EC, ECP, and time and attendance systems.
•    Investigate and correct payroll errors (e.g., overpayments, incorrect payments), and advise departments on solutions.
•    Support post-go-live stabilization efforts and contribute to system optimization within SAP and Makeshift.

Compliance & Documentation
•    Ensure compliance with local tax laws, employment standards, and collective agreements.
•    Act as the point of contact for audits, internal reviews, and payroll compliance checks.
•    Maintain and update electronic payroll records and system data.
•    Create and maintain user documentation, payroll procedures, and training materials.
•    Support employee inquiries and provide guidance on payroll-related matters with professionalism and confidentiality.

Process Improvement & Collaboration
•    Participate in meetings to review and improve business processes.
•    Provide recommendations to better leverage payroll systems and ensure consistency across practices.
•    Cross-train with team members to maintain functional coverage and support a collaborative team environment.

Why Join Us:

At The Brenda Strafford Foundation, we are more than a workplace—we are a united team. We believe in fostering a culture where you can grow, collaborate, and make a meaningful impact. You'll be part of a team that values empathy, compassion, and innovation.

Who We're Looking For:

• 5–10+ years of payroll experience, with 2–3 years in a lead or supervisory role.
• Strong understanding of payroll operations, statutory deductions, tax rules, and compliance.
• Experience with SAP SuccessFactors EC, ECP error logs, and replication monitoring.
• Familiarity with time and attendance data integration and collaboration with scheduling teams.
• Experience supporting post-go-live payroll system implementations is an asset.
• Excellent attention to detail, time management, and organizational skills.
• Strong communication and interpersonal skills for cross-functional coordination and employee support.

Certifications
Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation from the National Payroll Institute is required.

Additional Information:

In accordance with Alberta's Protection for Persons in Care Act, a criminal record check is required for successful candidates.

Diversity and Inclusion:

The Brenda Strafford Foundation is proud to be an equal opportunity employer. We are committed to creating and celebrating an environment of inclusion, diversity, equity, and accessibility for all employees.

Ready to Make a Difference?

If you’re ready to bring your expertise to a place where your work will truly matter, apply today and become a vital part of our compassionate team!